Giving students feedback using Form Publisher

Want to give your students feedback on rubrics quickly and not have to wscreen-shot-2017-02-28-at-12-11-14-amorry about them losing it or their dog eating it?

Get the Form Publisher add-on in Google Forms and you can easily assess your students’ work and email them a copy of the rubric as a .pdf document and keep a copy for yourself.

First, get Form Publisher which is free add-on.


Setting up the Google Form

Screen Shot 2017-02-28 at 12.06.43 AM.pngOnce you have Form Publisher you set up a Google form with questions that correspond to items in a rubric.

I use a Single-Point Rubric, but you can use an analytical 4 point rubric or whatever document you normally use.

Make sure you include all of your students’ email addresses.  You will put that into a drop-down menu.

I put a short answer in for student names and then an option for the date.

I prefer to use “Met” “Needs Improvement” but you can put a “1, 2, 3, 4” in as multiple choice options to score each sections.


Screen Shot 2017-02-27 at 11.59.17 PM.pngLaunching Form Publisher

Once you have your Form created with all of your questions you are ready to launch Form Publisher. Click on the button that looks like a puzzle piece (add-on button) and select “Form Publisher.


Choose Your TemplateScreen Shot 2017-02-27 at 11.59.32 PM.png

After you launch Form Publisher it will ask you if you already have a template prepared.  If you have a rubric already created in Google Docs.  If you have a rubric you plan to use select “Yes”.  If not, select the “No Create One” option and make a rubric from scratch.

Using a rubric you have already created is the easiest Screen Shot 2017-02-28 at 12.00.10 AM.pngmethod.  After clicking “Yes” then select the type of document you plan to use.  Mine is created in Docs, but you can have it publish to Slides or Sheets.

After you select “Document” a “Google Picker” window will open up and you can search form the rubric and select it.  If you have recently opened the document it will show up in the picker first.  However, if you do not see the document in the picker you can search for it by name.Screen Shot 2017-02-28 at 12.00.30 AM.png


Setting Up the Template

After you select your template a window will tell you that you do not have any markers in your template.  These are easy to do.  First you click on the link to the template in the window which will open the document in a new tab or window on your device.

Screen Shot 2017-02-28 at 12.07.51 AM.pngWith your rubric template open you simply insert the name of the questions on your Google form between
<<>>. For example, if I want to put a placeholder to insert a student’s name I type <<Name>> into my template.  It is important that your markers match the name of the questions.  I use simple names for my questions since I am the only one who is going to see my Google Form.  Screen Shot 2017-02-28 at 12.08.12 AM.png

I continue to insert markers for all the Form questions I want to place into the template.

After you have inserted all of your markers click on the refresh button in the window (the two circular arrows) and make sure that all of your questions are included. I know I have done my correctly because all my questions except for the Email address is included into the template.

If you typed a marker incorrectly it will show there are questions not included or it will show markers that are not found in your form.


Selection a Destination to Save Completed FormsScreen Shot 2017-02-28 at 12.09.24 AM.png

You can select the save destination by clicking on the Edit pencil on the top right-hand side of your screen and you can change the name of the file.  I like to include the student’s name and the name of the rubric with the date.  Simply type the markers for each of these  into the “Generated files title” box.

If you are interested in saving increments you are welcome to as well.  This is handy if you have students submit multiple revisions of the work.


Setting up Sharing SettingsScreen Shot 2017-02-28 at 12.09.50 AM.png

You will want to make sure that your students get the document in their email. To do that insert the marker for the Form question that correlates to the student’s email address.  I use “Email” as the question title so I will use the marker <<Email>> in the form.  If you want them to get a .pdf copy be sure to change the student’s version from “Can edit” to “Send as PDF”.  It will default to send you an editable version via email as well.

You can also personalize the email sent to students by clicking on the “Edit email” link and change the message and title.

Once you have finished, you are done.  Click the “Done” button and start sending your students feedback via email.


Other Options

I like to add attachments to my students’ feedback forms.  Since Forms has an option to add attachments you can include the students original file.  When my students are leading Socratic seminars I add photos. When my students are presenting I will sometimes include videos of their presentations so they can see how they are doing. Just be sure to put the marker for the attachment into your template.


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